Privacy Policy

This Privacy Policy sets forth how Sophic Analytics, LLC collects and processes personal information about you. We are providing this Privacy Policy to you to satisfy disclosure requirements required under data protection and privacy regulations adopted by regulatory authorities in the jurisdictions in which Sophic Analytics conducts business. These regulations require that Sophic Analytics (as a data controller) ensure that you understand how we collect, use, process and disclose your personal information. Please note that certain of these disclosures may not apply to you.

This Privacy Policy applies to visitors to this website (the “Site”), including job applicants, as well as visitors to our offices, individuals who call Sophic Analytics personnel in certain of our offices, third-party service providers, vendors and suppliers, business contacts, prospective clients and current clients. If you provide personal information to us about any person other than yourself, you must ensure that the other person understands how their information will be used. You may only provide us with that person's details with their consent and after they have been given access to information about how we will use their details, including the purposes set out in this Privacy Policy. You acknowledge that your personal information will be processed in accordance with this Privacy Policy, which may be updated by us at any time. If we update our Privacy Policy, we will post the updated document here. Any such changes will be effective upon posting. If you do not agree with any provision of the Privacy Policy, you should not use the Site, visit our premises, apply for a job with us or otherwise provide information to us, such as via email.

If you visit this Site, you should review this Privacy Policy carefully and in conjunction with the Terms and Conditions of the Site, which detail other important information surrounding your use of the Site. By using the Sophic Analytics site, you consent to the data practices described in this statement.

Collection of Personal Information​

Website Visitors

Depending on how you choose to use the Site, we may need you to provide the following information: Personal identifiable information such as name, address, e-mail address, telephone number and other contact details along with any other information you choose to provide. 

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Office Visitors and Callers

When you visit Sophic Analytics offices or telephone certain Sophic Analytics employees, we may collect certain personal information such as:

•  name, organization and other contact details;

•  date and time of your visit to Sophic Analytics offices; and

• voiceprints and telephone numbers during the recording of telephone calls

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Third-Party Service Providers, Vendors and Suppliers

In the process of engaging third-party service providers, vendors and suppliers, Sophic Analytics may collect certain personal information about them and/or about their individual representatives and associates including:

• name, job title, telephone number, email address and other contact details;

• the name of the third-party service provider, vendor or supplier with whom you are associated and its address; and

• information required to process payments, such as a tax I.D. number and wire instruction details.

 

We may also collect personal information about you from companies who maintain anti-money laundering and terrorism sanction screening and know your customer databases.

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Business Contacts and Clients (Current and Prospective)

Sophic Analytics may collect personal information about individuals or representatives of organizations with whom Sophic Analytics has a business relationship (or with whom Sophic Analytics seeks to establish a business relationship), as well as prospective clients. Such information may include:​

• name, address, telephone number, email address and other contact details;

• organization name and address, job title; and

• service, product and communication preferences (if you choose to receive marketing communications, you will have the option to opt out of receiving such communications at any time by contacting us or unsubscribing via a link in the particular communication).

 

We do not knowingly process any personal information about anyone under the age of 18.

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Sources of Personal Information

We may collect personal information about you that you provide to us directly, as well as from the following additional sources:

• companies who maintain anti-money laundering and terrorism sanction screening and know your customer databases;

• law enforcement, regulatory or government agencies; and

• certain public sources.

 

Use of Personal Information

Your personal information may be processed, where lawful and relevant under applicable law, on any of the following grounds: (i) in order to comply with our legal and regulatory obligations; (ii) because we need the information for reasons of substantial public interests; (iii) in order to comply with our obligations under contract; (iv) because we have obtained your consent; and/or (v) because we have a legitimate business interest in processing it, including for the following purposes (as applicable):

• to respond to your questions and handle and resolve complaints;

• to perform research with respect to the usage of the Site (applicable to website visitors);

• to personalize and enhance your website experience (applicable to website visitors);

• to maintain the security of our premises, personnel, assets, systems and intellectual property and to manage access to our premises and our disaster recovery procedures (applicable to office visitors);

• to pay you for your services (applicable to third-party service providers, vendors and suppliers);

• in order to comply with our obligations in connection with record-keeping requirements and applicable anti-money laundering, anti-corruption and bribery, terrorism financing rules, sanctions, and the prevention and detection of crime or other applicable laws or regulations of jurisdictions in which Sophic Analytics conducts business (applicable to office callers, third-party service providers, vendors and suppliers);

• to maintain and provide appropriate management of our relationship with you;

• to exchange mail correspondence or documentation which may involve providing your contact details to couriers and service providers in charge of the delivery service;

• to engage your services in the future (applicable to third-party service providers, vendors, suppliers and business contacts);

• to contact you to set up meetings and/or phone calls between you and your Sophic Analytics business contact(s); and

• to process your subscription requests and to send marketing communications about Sophic Analytics to you (if you choose to subscribe, you will have the option to opt out of receiving such marketing communications at any time by contacting us or unsubscribing via a link in the particular communication) (applicable to website visitors, business contacts and both current and prospective clients).

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Where required by applicable law, we will obtain your prior consent before using your personal information for direct marketing purposes and if you do not consent, we will not use your personal information for these purposes.

Where it is permitted for Sophic Analytics to rely on its legitimate interests as the ground for processing your personal information, we will carry out an assessment to determine any conflicts between our interests and any rights in relation to the protection of your personal information that you may have.

 

Sharing and Transfer of Personal Information

We may disclose the personal information we collect about you with the following categories of recipients:

• Sophic Analytics affiliated entities;

• third-party service providers, vendors, contractors, and agents of Sophic Analytics as part of normal business operations, including providers:

  • engaged to assist in know your customer and identity verification and anti-money laundering and terrorism screening (applicable to third-party service providers, vendors and suppliers);

  • of accounting, banking and other data processing services;

  • of information technology services and platforms/applications;

  • of courier services or other package delivery services;

  • of call recording and storage services (applicable to office callers);

  • third party outsourcing providers;

• building security personnel (applicable to office visitors);

• third parties acting on your behalf such as consultants and other agents;

• governmental authorities and/or law enforcement officials where required;

• financial institutions to wire payments to you (applicable to third-party service providers, vendors and suppliers);

• advisors who provide audit, financial and legal advice to Sophic Analytics;

• group companies for marketing purposes, including sending marketing communications on our behalf, sending their own marketing communications and facilitating joint marketing activities.

 

Sophic Analytics may also disclose your personal information to particular parties pursuant to your express consent, to fulfill your instructions, to comply with applicable laws and regulations or to fulfill other applicable requirements.

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Personnel employed by service providers generally may have access to your personal information for the purpose of performing duties for Sophic Analytics but are prohibited from using such information for other purposes.

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Safeguarding of Personal Information

Sophic Analytics maintains established internal policies and procedures to safeguard access to personal information in our possession from accidental or unlawful destruction, loss, alteration, unauthorized use or disclosure. We endeavor to limit access to personal information about you to those employees, agents and other authorized parties who need to know the information to enable Sophic Analytics to provide products or services to you. Please note that such safeguards, however, do not guarantee that personal information transmitted via the Internet or stored in our systems or is otherwise under Sophic Analytics’ care will be absolutely safe from unauthorized use or intrusion from third parties due to the inherent nature of the Internet.

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Protection of Personal Information

The security of your information is important to us. We employ different technical, administrative, and physical security measures designed to protect any personal information you provide through our website or otherwise from unauthorized access or use. You should be aware, however, that “perfect security” does not exist on the Internet, and there is always the risk that unauthorized persons may access or use your personal information. We will not be responsible or liable for any damages, losses, or causes of action arising out of or in connection with the disclosure of your personal information. You use our Site and send us such information at your own risk.

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Use of Technology and Cookies

Technology

When you visit our Site or open our emails, we may collect certain information by automated means (such as by cookies, web server logs, web beacons and JavaScript). The information we may collect in this manner includes your IP address, network location, browser characteristics, device characteristics, operating system, referring URLs, information on actions taken on our Sites, and dates and times of website visits. We also may use these and similar technology in emails we send you to collect certain information, such as whether you opened or clicked on links in our email. We, or our appointed service providers, may also collect certain personal information through your interaction with marketing communication, electronic messages (e.g., SMS/MMS text messages, WhatsApp, etc.) or emails we (or others on our behalf) send.

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We may use third-party web analytics services on our Site. These service providers help us analyze how visitors use the Site. The information obtained for this purpose (including your IP address and other information collected by automated means) may be disclosed to or collected directly by these service providers.

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The providers of third-party plugins and widgets on our Site, such as embedded videos and social media sharing tools, may use automated means to collect information regarding your use of the Site and your interactions with the plugins and widgets. This information is subject to the privacy policies or notices of the providers of the plugins and widgets.

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Use of Cookies

The Sophic Analytics Web site use "cookies" to help you personalize your online experience. A cookie is a text file that is placed on your hard disk by a Web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you.

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One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the Web server that you have returned to a specific page. For example, if you personalize Sophic Analytics pages, or register with Sophic Analytics site or services, a cookie helps Sophic Analytics to recall your specific information on subsequent visits. This simplifies the process of recording your personal information, such as billing addresses, shipping addresses, and so on. When you return to the same Sophic Analytics Web site, the information you previously provided can be retrieved, so you can easily use the Sophic Analytics features that you customized.

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You have the ability to accept or decline cookies. Most Web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of the Sophic Analytics services or Web sites you visit.

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Retention of Personal Information

We will retain your personal information only for as long as we consider necessary in connection with the purposes set out in this Privacy Policy, unless applicable law or regulations require or permit a longer retention period. In addition, we may retain your personal information for the duration of any period necessary to establish, exercise, or defend any legal rights.

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Use of Third-Party Website

The Site may contain links to third party websites which, in some cases, may be integrated into, and appear to be part of, the Site. Sophic Analytics encourages you to read the privacy policies of other websites you link to from this Site and disclaims any responsibility for the privacy policies and procedures of any third-party websites that you reach via a hyperlink contained on this Site. Such hyperlinks are provided for your convenience only, and you access them at your own risk.

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Children’s Online Privacy Protection Rule (“COPPA”)

The Site is not intended for or targeted towards, and we do not knowingly collect personal information via the Site from children under 13 years of age. If we learn we have collected or received personal information via the Site about a child under 13, we will delete that information.

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Updates to this Privacy Policy

Sophic Analytics reserves the right in its sole discretion to modify or amend this Privacy Policy in any way at any time. Any such changes are effective upon posting and we will indicate in the Privacy Policy when it was most recently updated. You should review this Privacy Policy periodically for changes applicable to you. Additionally, note that by accessing this Site subsequent to any modification, you are deemed to have agreed to all terms of this Privacy Policy as modified or amended.

 

 

Contact Us

Please direct any questions regarding the Sophic Analytics Privacy Policy to  support@sophicanalytics.com.

Sophic Analytics, LLC

10  Byron PL, #323
Larchmont, NY 10538
p +1 646 647-9865

 

This Privacy Policy was last updated in May 2025.